Difference between revisions of "Store"

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==Setup Your Store==
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<p style="font-size:30px">NEW!! Find all of your answers in the [https://helpdesk.growthzone.com/kb/article/1183-contents-store// GrowthZone Knowledge Base!]</p>
  
===Set-up Shipping Options===
+
 
 +
=='''<span style="color:#800080">Setup Your Store'''</span>==
 +
----
 +
==='''<span style="color:#800080">Set-up Store Categories'''</span>===
 +
----
 +
Using categories in your store will make it easy for visitors to your store to find just what they are looking for. Setting up your store categories is a two step process, first you will setup the category list, then you will add the categories to your store.
 +
[[File:Search store.png|600px|center]]
 +
 
 +
#Click '''Setup''' in the left-hand navigation panel.
 +
#Click '''Category Lists''' in the '''Categories''' section.
 +
#Click the '''Add''' button.
 +
#:[[File:Store category list 2020.png|600px|center]]
 +
#Select '''Store Item''' from the '''Category Type'''.
 +
#Enter a '''Name''' for the category list.
 +
#Check '''Can Be Used Publicly?'''. '''This must be enabled to make the categories searchable on your web-site'''.
 +
#(Optional) Enter a description, for internal purposes.
 +
#Click '''Done'''.
 +
#Add categories to your list by clicking the category in the '''Name''' column.
 +
#You can add categories individually by clicking the '''Add''' button '''OR''' click the '''Add Multiple''' to add many categories at one time.
 +
#Click '''Done'''.
 +
 
 +
==='''<span style="color:#800080">Set-up Shipping Options'''</span>===
 +
----
  
 
The '''Shipping''' functions allow you to set the shipping fees associated to a sale. First step is to setup pricing tiers, second is to associate those tiers to a shipping option. Access the Shipping Options via '''Setup > Finance > Shipping'''.
 
The '''Shipping''' functions allow you to set the shipping fees associated to a sale. First step is to setup pricing tiers, second is to associate those tiers to a shipping option. Access the Shipping Options via '''Setup > Finance > Shipping'''.
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#Click '''Done'''.
 
#Click '''Done'''.
  
===Set Store General Settings===
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==='''<span style="color:#800080">Set Store General Settings'''</span>===
 +
----
  
 
#Click '''Store''' in the Navigation Panel.
 
#Click '''Store''' in the Navigation Panel.
 
#Click the '''Settings''' tab.
 
#Click the '''Settings''' tab.
#:[[File:Store Settings.jpg|center]]
+
#:[[File:Store Settings 2.jpg|1000px|center]]
#The '''Entire Url''' will be initially blank.  Once you have updated, and saved the Store Settings, this field will be populated with the URL for the store.
+
#The '''Entire Url''' will be initially blank.  Once you have created the page to be added to your website, the URL will be populated.
 
#'''Store Description''' - The Store Description will be displayed at the top of your store page.
 
#'''Store Description''' - The Store Description will be displayed at the top of your store page.
#'''Image Settings''' - The image settings allow you to set the width and height of product images.
+
#'''Payment Gateway''': If using an alternate payment gateway for your store, select it from the list. If no payment gateway is selected, your default gateway will be used.
 +
#Click '''Done'''.
 +
 
 +
===='''<span style="color:#800080">Adding the Store to your Web-site'''</span>====
 +
----
 +
 
 +
To add the store to your web-site, you will first configure the web-site page through the back office. Once the page has been configured you will add it to your web-site.
 +
 
 +
'''Back-office Setup Store page setup'''
 +
 
 +
#Click '''Setup'''.
 +
#Click '''GrowthZone Pages''' in the '''Website''' section.
 +
#Click the '''Actions''' button for your website
 +
#:[[File:Gz module pages 2021.jpg|800px|center]]
 +
#Click '''Modules/Pages'''.
 +
#:[[File:Manage Site Modules1.jpg|center]]
 +
#Click the '''Add Module''' button.
 +
#:[[File:Add Site Module.jpg|center]]
 +
#Configure the following:
 +
#:*'''Site Module Type''': Select '''Store''' from the drop-down list.
 +
#:*'''Enter the Title for the Module''' - this title will be displayed on your web-site
 +
#:*Enter the '''Relative Path''' to your store. The relative path is the final portion of the URL. The system will automatically build the full path and display in the '''Entire URL''' setting once you have save the page.
 +
#:*Select the '''Template''' you wish to use for your store from the drop-down list.
 
#Click '''Done'''.
 
#Click '''Done'''.
 +
#In the list of modules displayed, click the hyper-link for the store page you just created. Copy the URL for the store.
  
===Setup Goods/Services Items for Store Products===
+
'''Add Page to Web-site''' NOTE: These instructions are for a GrowthZone developed GZCMS. If your web-site is developed by a third party, you can provide this URL to the.
  
Goods and Services allow you to define the fee items associated to the products you will sell in your store.  
+
#Launch your web-site.
<br>
+
#In Edit mode, click the '''Dashboard''' icon [[File:DB Icon.jpg]] in the upper left corner.
<table style="background-color:#87CEEB;">
+
#Click '''Menus'''.
<tr>
+
#Click the drop-down arrow next to '''Custom Links'''.
<th>NOTE: You must assign your store goods/services to a '''Goods/Service Type''' of '''"Physical Product"''' or '''"Digital Product"''' to make it available when you add products to the store. </th>
+
#Paste the URL to your store in the '''URL''' text box.
</tr>
+
#Enter the name for this menu item in the '''Link Text''' text-box.
</table>
+
#Click '''Add to Menu'''.  You new page menu item will be added to the menu structure shown to the right. You can re-position where it will be in the menu structure by dragging and moving it to the desired location.
<br>
+
#Click '''Save Menu'''.
  
#Click '''Setup''' in the Navigation panel.
+
'''[http://www.screencast.com/t/SJ0GUsMPjplG Show Me]'''
#Click '''Goods/Services''' in the '''Services, Products and Commerce''' section.  A list of Goods/Services currently configured in your system will be displayed.
 
#Click the '''New''' button.
 
#:[[File:Add Store Fee Item.jpg|center]]
 
#On the '''Add/Edit Good or Service''' screen, configure the following:
 
#:*'''Name''' - Provide a name for the good/service. This will be displayed when you are selecting goods or services.
 
#:*'''Good/Service Type''' - Select a type from the drop-down list. Type will drive the goods/service items that may be selected when setting up the products in your store. '''Physical Product''' and '''Digital Product''' are store items.
 
#:*'''Product Category''' - Select a product category from the drop-down list. Product Category is used for filtering and reporting. To add a new product category, click the '''+''' sign.
 
#:*'''Description''' - Enter a description of the good/service. This description is displayed in the Goods/Services list.
 
#:*'''Product Description''' - The Product Description is displayed on the web when this good/service is used. The standard word processing for formatting your text (i.e. bolding, italiczing, etc.) are available. You may also add links and images to the description.
 
#:*'''Price Period''' - Select how this good/service is billed.  You may select: Annually, Monthly, One-time, Semiannually, Quarterly.
 
#:*'''Default Price''' - Enter a default price for this good/service. This price may be over-ridden when you are assigning the good/service.
 
#:*'''Default Quantity''' - Enter the default quantity for this good/service. This would be used if a minimum purchase for this good/service is required, and may be overridden when you are assigning the good/service.
 
#:*'''Accounting Type''' - Select either '''Cash''' or '''Accrual'''.
 
#:*'''Revenue Recognition Type''' - Select how you will recognize the revenue for this good/service.
 
#:*'''Income Account''' - Select the income account for this good/service. The drop-down list will be populated with the income accounts currently configured in your Chart of Accounts. You may add a new account by clicking the '''+''' sign.  If you are unsure as to which account should be selected you will want to check with your accountant, as this will affect your financial statements.
 
#:*'''Receivables Account''' - Select the accounts receivable account for this good/service.The drop-down list will be populated with the receivables account configured in your Chart of Accounts.
 
#:*'''Deferred Income Account''' - Select the deferred income account for this good/service. The drop-down list will be populated with the deferred income accounts configured in you Chart of Accounts.
 
#:*'''Deposit Account''' - Select the deposit account for this good/service. The drop-down list will be populated with the deposit accounts configured in your Chart of Accounts.
 
#:*'''Default Revenue Recognition Months''' - If the revenue for this good/service will be recognized over a period of time, enter the default number of months over which the revenue will be recognized.
 
#:*'''Voluntary''' - Select this check-box if the fees for this good/service are voluntary. A voluntary fee may be displayed on an invoice, and the member may choose to or to not pay this fee. If they choose not to pay the fee, it will not be counted against them in any past due invoices reports.
 
#:*'''Product Tax Category''' - If this good/service is taxable, select the appropriate product tax category. The drop-down list will be populated with tax categories currently configured in your system.  If you wish to add a new product tax category, click the '''+''' button.
 
#:*'''Tax Set''' - If this good/service is taxable, select the appropriate tax set.
 
#:*'''Is Recurring Fee (vs. one-time)''' - Select this check-box if this is a recurring fee.
 
#:*'''Invoice Template''' - Select the invoice template to be used for this good/service.
 
#:*'''Is Active''' - Select this check-box to activate this good/service. Only Active items may be billed.
 
# Click '''Done''' to save the new good/service.
 
  
===Add Products to Your Store===
+
==='''<span style="color:#800080">Setup Goods/Services Items for Store Products'''</span>===
 +
----
 +
Goods and Services allow you to define the fee items associated to the products you will sell in your store. See '''[[Billing#Setup_Goods.2FServices|Setup Goods & Services]]''' for instructions. 
 +
{| class="wikitable"
 +
|-
 +
|
 +
[[File:One Row.png|25px]]
 +
| style="width: 100%"| '''NOTE:''' You must assign your store goods/services to a '''Goods/Service Type'''  of '''"Physical Product"''' or '''"Digital Product"''' to make it available when you add products to the store.
 +
|}
  
 +
==='''<span style="color:#800080">Manage Store Products'''</span>===
 +
----
 +
===='''<span style="color:#800080">Add Physical/Standard Products to Your Store'''</span>====
 +
----
 +
When adding products to your store you are able to add additional attributes, for example colors of t-shirts. This is referred to as "sub items". You will also be able to to manage your inventory.
 
#In the Store module, click the '''Products''' tab. A list of all products currently setup in your system will be displayed.
 
#In the Store module, click the '''Products''' tab. A list of all products currently setup in your system will be displayed.
#:[[File:Products.jpg|center]]
+
#:[[File:Products.jpg|800px|center]]
#Click the '''Add''' button.
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#Click the orange '''Actions''' button.
#:[[File:Store Item.jpg|center]]
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#Select '''Add Store Item'''.
 +
#:[[File:Edit store item 1 2020.jpg|800px|center]]
 
#Configure the following for your new product:
 
#Configure the following for your new product:
#:*'''Name''' - This is the name of the product that will be displayed on the public web-site.
+
#:*'''Name''': This is the name of the product that will be displayed on the public web-site.
#:*'''Saleable Item''' - Select the good/service fee associated to this product. Good/Services that you have created as '''Physical Product''' or '''Digital Product''' will be displayed in the drop-down.  You can add a new Good/Service by clicking the '''+''' button.
+
#:*'''Price''': Enter the price for this item. '''NOTE''': If you are adding sub items, you will set the price for each sub item individually.
#:*'''Category Item''' - Select a category item from the drop-down. Category will allow for reporting and filtering.
+
#:*'''Inv. Remaining''': Enter the number of this item you currently have in inventory. As items are purchased the total will be decreased, and when inventory reaches zero, this will be reflected as "Sold Out" in your store. '''NOTE:''' If you are adding sub items, you will set inventory for each sub item and this field should not be populated.
#:*'''Description''' - Enter a description of this product. The description will be displayed on your public web-site, when someone clicks on the item.
+
#:*'''Contact''': Enter an optional contact. If a product in your store is tied to a member of yours or is being sold on their behalf, you can tie it to a contact in your database and it will automatically pull in the contacts logo for the product image.
#:*'''Short Description''' - Enter a short description. The short description will be displayed above the '''Description''' when someone clicks on the item on your public web-page.
+
#:*'''Sub Items''': If you wish to add attributes (for example, you are selling t-shirts and you offer different sizes or colors) click the orange plus icon to add the attributes.
#:[[File:Descriptions.jpg|center]]
+
#:[[File:Store sub item 2020.jpg|600px|center]]
#:*'''Is Active''' - Select this check-box to display this item in your store.  If the item is no longer available, you can deselect this option.
+
#:**Enter a name for this sub item. For example, if you are selling different colors of t-shirts, enter the color name.
#:*'''Price''' - Enter the price of the item.
+
#:**:Enter the price for this sub item.
 +
#:**Enter the '''Inv. Remaining'''. This is the number of this item you currently have in inventory. As items are purchased the total will be decreased, and when inventory reaches zero, this will be reflected as "Sold Out" in your store. If you are adding sub items
 +
#:*'''Saleable Item''': Select the good/service fee associated to this product. Good/Services that you have created as '''Physical Product''' or '''Digital Product''' will be displayed in the drop-down.  You can add a new Good/Service by clicking the '''+''' button. If you have not added attributes, the price associated the goods & service will be displayed, you may change this as needed.
 +
#:*'''Category Item''': Select a category item from the drop-down. Category will allow for filtering on your store web-site.
 +
#:*'''Description''': Enter a description of this product. The description will be displayed on your public web-site, when someone clicks on the item.
 +
#:*'''Short Description''': Enter a short description. '''NOTE:''' If you are using V2 of the public modules for the store, the short description will be displayed, along with the description on the product details page. With V1 of the public modules this is not displayed anywhere.  
 +
#:*'''Is Active''': Select this check-box to display this item in your store.  If the item is no longer available, you can deselect this option.
 +
#:*'''Shipping Not Available''': Enable this option if you will not ship this item, and it must be picked up.
 
#Click '''Done'''.
 
#Click '''Done'''.
  
=Managing Store Orders=
+
===='''<span style="color:#800080">Add Event Vouchers to Store'''</span>====
 +
----
 +
The Voucher feature provides the ability for an association to sell a pack of event tickets to events with a specific category. This is perfect for associations with active sub-groups like Young Professionals or Women in Business. Attendees can buy a pack of tickets to attend these events and only need to submit one expense report to their employer. See further information on '''[[Billing#Working_with_Vouchers|Working with Vouchers]]'''.
 +
#In the '''Store''' module, click the '''Products''' tab.
 +
#:[[File:Add store voucher 2020.jpg|600px|center]]
 +
#Click the orange actions button and select '''Add Voucher Store Item'''.
 +
#:[[File:Add voucher store item 2020.jpg|600px|center]]
 +
#Configure the following:
 +
#:'''Name''': The name of the product as you wish it to be displayed in the store.
 +
#:'''Price''': The price of the voucher.
 +
#:
 +
===='''<span style="color:#800080">Add Digital Downloads to Store'''</span>====
 +
----
  
==Store Order Notifications==
+
Via the GrowthZone Store module, you can offer digital downloads available for purchase. Perhaps you are an HBA, and sell your members access to a set of .pdf/.docx format contracts for a certain time-frame. This can easily be managed using the '''Store''' module.
  
When an order is placed, an automated message will be sent to those staff members who have subscribed to the '''New Store Order Created''' notification. '''[[Getting_Started#Configure_User_Notifications|Click here]]''' for details on setting up notifications.
+
====='''<span style="color:#800080">Pre-requisites'''</span>=====
 +
----
 +
 
 +
#Add a digital collection or single digital file to the GrowthZone '''Cloud''' from the back office. See '''[[Cloud#Working_with_Documents_in_the_Cloud|Working with Documents in the Cloud]]''' for instructions.
 +
#Create a '''Goods/Services''' item, of type '''Digital Product'''. See '''[[Billing#Setup_Goods.2FServices|Setup Goods/Services]]''' for instructions.
 +
#Add the digital product to your store.
 +
#*Select the product you created of type '''Digital Product''' from the '''Saleable Item''' list.
 +
#*Click the '''Select File/Folder''' button to choose your file/folder.
 +
#:[[File:Digital Product.jpg|600px|center]]
 +
#(Optional) Select a specific '''Membership Type''' that is allowed to purchase this download. If none selected, this will be available to all purchasers. '''NOTE''': All visitors to the store will be able to view the item, but the store item can only be added to the cart after they have logged in.
 +
#(Optional) Enter an '''Expiration Date''' for the files. When the expiration date is reached, the files will no longer be available to those who have purchased the digital download. This does '''NOT''' remove the item from your store. To remove an item, de-activate the product from the back-office.
 +
 
 +
====='''<span style="color:#800080">How Digital Downloads Works'''</span>=====
 +
----
 +
 
 +
*Customers purchase the digital product from your Store.
 +
{| class="wikitable"
 +
|-
 +
|
 +
[[File:One Row.png|25px]]
 +
| style="width: 100%"| '''NOTE:''' As of July 2019, to purchase digital downloads, purchasers must have or create a login account with your association. This means the contact '''MUST''' exist in your database in order for a login account to be created. If the purchaser exists in your database, he/she will be given the access level assigned to their membership type (if applicable) or the default access level you have setup for your organization. See '''[[Info_Hub#Setup_User_Info_Hub_Login_Settings|Setup User Info Hub Login Settings]]''' for further information. In a future software update, a contact record will not need to exist in order to create a login. This will allow the general public to purchase digital downloads.
 +
|}
 +
 
 +
*Upon checkout the customer will see an online message about their digital purchase with a link to the Info Hub to access the file(s) and instructions.
 +
:
 +
[[File:Thank you for Order.jpg|400px|center]]
 +
:
 +
*Within the Info Hub, a left-hand navigation called '''Digital Downloads''' will be displayed.
 +
:
 +
[[File:Info Hub Digital Downloads.jpg|800px|center]]
 +
:
 +
*By clicking '''Digital Downloads''', the purchaser will see a list of the the downloadable products they have purchased, and can click the [[File:DL Icon3.jpg|25px]] in the '''Actions''' column to download the file.
 +
:
 +
[[File:Hub Digital Product.jpg|800px|center]]
 +
 
 +
====='''<span style="color:#800080">Revoking Access to Digital Downloads'''</span>=====
 +
----
 +
 
 +
In the case of refunds or mistakes, you have the ability to revoke access to the digital downloads.
 +
 
 +
#In the '''Store''' module, click the '''Digital Downloads Access''' tab. A list of all digital downloads that have been purchased will be displayed.
 +
#:[[File:Digital Download Access.jpg|800px|center]]
 +
#To revoke access, click the [[File:Xicon.jpg|25px]] in the '''Actions''' column.
 +
#Click '''OK''' to delete the purchase and revoke the purchaser's access.
  
==Reviewing and Fulfilling Orders==
+
===='''<span style="color:#800080">Adding Image(s) to your Product'''</span>====
 +
----
  
All orders placed through your store will be displayed on the '''Orders''' tab of the Store module.
+
Once you have added a product to the store, you may add an image:
  
[[File:Orders.jpg|center]]
+
#On the '''Products''' tab, click the hyper-link for the product to which you wish to add an image.
 +
#:[[File:Store Image.jpg|600px|center]]
 +
#In the '''Images''' section, click the '''Add''' button.
 +
#:[[File:Image Manager.jpg|600px|center]]
 +
#Drag and drop the image, or click '''Upload''' to browse to the file and upload it.
 +
#If necessary, crop the image.
 +
#Click '''Crop & Save'''.
  
When an order is first placed, its status will be listed as '''No Status'''. To update the status of an order:
+
You may add additional images by clicking the '''Add''' button again, and completing the steps above.
  
#Click into the Purchaser's '''Name''' on the Orders tab.  
+
==='''<span style="color:#800080">Manage Store Inventory'''</span>===
#:[[File:Store General Info.jpg|center]]
+
----
#Select '''Pending''' or '''Fulfilled''' from the '''Status''' list. If no selection is made, the order will remain in no status.
+
When working with "standard products" you will have the ability to set and manage inventory levels. When you initially add a product to the store, you will enter the starting inventory. As items are purchased, the starting inventory will be decreased.
#(Optional) Enter '''Notes'''.  Notes are for internal use and may be a way to track when an order was completed, or other details.
+
===='''<span style="color:#800080">View Store Item Inventory'''</span>====
 +
----
 +
For store items that do not included sub items, you can view inventory remaining for those products, within the '''Store''' module, on the '''Products''' tab.
 +
[[File:Remaining inv main 2020.jpg|600px|center]]
 +
For store items that include sub items (ie. size, color, etc.), you can view remaining inventory by clicking the hyper-link for the store item from the '''Products''' tab.
 +
#:[[File:Sub item inv remaining 2020.jpg|600px|center]]
 +
===='''<span style="color:#800080">Update Store Item Inventory'''</span>====
 +
----
 +
#Click '''Store''' in the left-hand navigation panel.
 +
#Click the '''Products''' tab.
 +
#:[[File:Remaining inv main update 2020.jpg|600px|center]]
 +
#Click the hyper-link for the item you wish to update.
 +
#:[[File:Update store item inventory 2020.jpg|600px|center]]
 +
#Enter the new '''Inv. remaining'''.  
 
#Click '''Done'''.
 
#Click '''Done'''.
  
=Store Reports=
+
==='''<span style="color:#800080">Remove a Product from your Store'''</span>===
 +
----
 +
To maintain all historical information about a product, best practice is to de-activate the product, and '''NOT''' delete the product.
  
==Store Product Purchases==
+
#On the '''Products''' tab, click the hyper-link for the product to which you wish to remove.
 +
#:[[File:Store Image.jpg|600px|center]]
 +
#De-select the '''Is Active''' check-box.
 +
#Click '''Done'''.
  
The '''Store Product Purchases''' report will generate a list of all product sold through your store. This list can be generated for an individual contact, or all contacts.  Additionally you can filter the report on specific products and/or specific date ranges.
+
==='''<span style="color:#800080">Update Pricing for a Store Product'''</span>===
 +
----
  
#Click '''Reports''' in the Navigation Panel.
+
Once a product has been added to the store, use the following procedure when pricing updates are needed.  
#Select the '''Store Product Purchases''' Report.
+
{| class="wikitable"
#:[[File:St Product Purchases.jpg|center]]
+
|-
#Enter desired filtering criteria:
+
|
#:*To view purchases for an individual contact, begin typing the name in the '''Contact Name''' text box. If the contact exists in your database, the type ahead functionality will display a list of contacts for you to choose from. If '''Contact Name''' is left blank, the report will be generated for all contacts who have made purchases.
+
[[File:Smallest.png|25px]]
#:*To view purchases in a particular date range, select a predefined date range (i.e. Last Week, Last Quarter, etc.) or select beginning and end dates from the calendars.
+
| style="width: 100%"| '''NOTE''': The pricing update will only take effect on a go forward. Price changes will not update orders that have already been place.
#:*To view purchases for a selected product, begin typing the name of the product in the '''Product Name''' text box. If the product exists in your database, the type ahead functionality will display a list of products for you to choose from. If '''Product Name''' is left blank, the report will be generated for all products sold.
+
|}
#:You may select additional '''Criteria / Filters''' to customize the results of your report.
 
#Configure the '''Display Options''' as needed:
 
#:*By default the '''Fields to Display''' in the report include: Order Date, Short Description, Quantity, Total Amount, and Contact Name. You may change or add additional fields to your report by clicking into the '''Fields to Display''' box.
 
#:*The '''Summarize By''' option allows you to group together the results of your report. For Example, you might select '''Contact Name''' to group the results by contact.
 
#:*The '''Display Mode''' may be either '''Detail''' or '''Summary'''.  If you have selected a summarize option, detail will show all the transactions whereas summary will show only the total of all transactions.
 
#Click '''Run Report'''.
 
  
[[File:Purchases Results.jpg|center]]
+
#On the '''Products''' tab, click the hyper-link for the product to which you wish to remove.
 +
#:[[File:Store Image.jpg|600px|center]]
 +
#Enter the new price for the product.
 +
#Click '''Done'''.
  
You can perform the following actions with the report by clicking the down arrow on the '''Run Report''' button:
+
=='''<span style="color:#800080">Managing Store Orders'''</span>==
 +
----
 +
==='''<span style="color:#800080">Enter a store order on behalf of a contact'''</span>===
 +
----
 +
At times a member may stop by or call to purchase items from your store. You have the ability to purchase items from the store on behalf of the member. This is the recommended approach, as it ensure that the store items inventory is updated, and the purchase will be reflected in the Store reports.
 +
#Access your store and select the items to be purchased.
 +
#Proceed to checkout.
 +
#:[[File:Store checkout 2020.jpg|800px|center]]
 +
#In the text box, enter the '''Contact Name''' and click '''Search'''. The contact must exist in your database. If found, the contact's name, email and phone number will be populated. Additionally, if applicable, address information will be populated for shipping purposes. This will not be displayed if the item is not to be shipped.
 +
#Proceed to payment and submit.
 +
An invoice, and payment if applicable, will be generated and associated to the member. Proceed to review and fulfill the order as described '''[[Store#Reviewing_and_Fulfilling_Orders|here]]'''.
  
*'''Export as PDF'''
+
==='''<span style="color:#800080">Store Order Notifications'''</span>===
*'''Export as Excel'''.
+
----
*'''Export Summary as PDF'''
+
When an order is placed, an automated message will be sent to those staff members who have subscribed to the '''New Store Order Created''' notification. '''[[Getting_Started#Configure_User_Notifications|Click here]]''' for details on setting up notifications.
*'''Export Summary as Excel'''
+
==='''<span style="color:#800080">Reviewing and Fulfilling Orders'''</span>===
*'''Email Report'''
+
----
*'''Add to List''' - This option will allow you to add the members to an existing list, or create a new list (by clicking the '''+''' button on the Add Contacts to list screeen'''). This can help you in sending emails to this group with reminders.
+
All orders placed through your store will be displayed on the '''Orders''' tab of the Store module.  
[[File:Add Contacts to List.jpg|frame|center]]
 
*'''Save as New Report''' - If you want to use this report with the same filtering options in the future, you can save the report.
 
[[File:Save Report View.jpg|frame|center]]
 
  
==Store Products==
+
[[File:Orders.jpg|center]]
  
The '''Store Products''' report will generate a list of all of your store products, along with the number sold of each item, and the number of orders for each item. The report may be filtered by date range so you can see what you have sold over a period of time, by specific categories, or saleable item.
+
To update the status of an order once it has been fulfilled:
  
#Click '''Reports''' in the Navigation Panel.
+
#Click into the Purchaser's '''Name''' on the Orders tab.  
#Select the '''Store Products''' report.
+
#:[[File:Store General Info.jpg|center]]
#:[[File:Store Products Filter.jpg|center]]
+
#Select '''Fulfilled''' from the '''Status''' list. If no selection is made, the order will remain in Pending.
#Enter desired filtering criteria:
+
#(Optional) Enter '''Notes'''. Notes are for internal use and may be a way to track when an order was completed, or other details.
#:*To view products in a particular date range, select a predefined date range (i.e. Last Week, Last Quarter, etc.) or select beginning and end dates from the calendars.
+
#Click '''Done'''.
#:*To view a specific product, begin typing the name of the product in the '''Product Name''' text box. If the product exists in your database, the type ahead functionality will display a list of products for you to choose from.  If '''Product Name''' is left blank, the report will be generated for all products.
 
#:*To view a specific saleable item, begin typing the name of the item in the '''Saleable Item''' text box. If the saleable item exists in your database, the type ahead functionality will display a list of the items for you to choose from. If this field is left blank, the report will be generated for all saleable items.
 
#:*You may select additional '''Criteria / Filters''' to customize the results of your report.
 
#Configure the '''Display Options''' as needed:
 
#:*By default the '''Fields to Display''' in the report include: Orders Number, Product Name, Saleable Item, and Total Sold. You may change or add additional fields to your report by clicking into the '''Fields to Display''' box.
 
#:*The '''Summarize By''' option allows you to group together the results of your report. For Example, you might select '''Product Name''' to group the results by product.
 
#:*The '''Display Mode''' may be either '''Detail''' or '''Summary'''.  If you have selected a summarize option, detail will show all the transactions whereas summary will show only the total of all transactions.
 
#Click '''Run Report'''.
 
  
[[File:Store Products Results.jpg|center]]
+
{| class="wikitable"
 +
|-
 +
|
 +
[[File:Smallest.png|25px]]
 +
| style="width: 100%"| '''NOTE:''' Orders for Digital Downloads are automatically marked as '''Fulfilled''' in your database.
 +
|}
  
You can perform the following actions with the report by clicking the down arrow on the '''Run Report''' button:
+
=='''<span style="color:#800080">Store Reports'''</span>==
 +
----
 +
Several reports are available for managing and analyzing your store. See '''[[Reports#Store_Reports|Store Reports]]'''.
  
*'''Export as PDF'''
+
=='''<span style="color:#800080">Use Cases'''</span>==
*'''Export as Excel'''.
+
----
*'''Export Summary as PDF'''
+
Your Store module can be very flexible. Here are some use cases on how different customers have implemented this module.
*'''Export Summary as Excel'''
+
==='''<span style="color:#800080">Selling 'Vouchers' to register for events'''</span>===
*'''Email Report'''
+
----
*'''Add to List''' - This option will allow you to add the members to an existing list, or create a new list (by clicking the '''+''' button on the Add Contacts to list screeen'''). This can help you in sending emails to this group with reminders.
+
In this instance, our customer wanted to enable their members to purchase a voucher-item from their Store, and then use that voucher to register for a pre-defined number of events (within a certain category) at a free or discounted rate.
[[File:Add Contacts to List.jpg|frame|center]]
+
* Read the use case and implementation details '''[https://supportwiki.growthzone.com/images/b/bc/Vouchers_Functional_Specification.pdf here]'''.
*'''Save as New Report''' - If you want to use this report with the same filtering options in the future, you can save the report.
+
* Watch a short demonstration video '''[https://www.screencast.com/t/ZYAIIx8a here]'''.
[[File:Save Report View.jpg|frame|center]]
+
* Additional general setup and instructions are available '''[[Billing#Working_with_Vouchers|here]]'''.

Latest revision as of 12:22, 1 April 2021

NEW!! Find all of your answers in the GrowthZone Knowledge Base!


Setup Your Store


Set-up Store Categories


Using categories in your store will make it easy for visitors to your store to find just what they are looking for. Setting up your store categories is a two step process, first you will setup the category list, then you will add the categories to your store.

Search store.png
  1. Click Setup in the left-hand navigation panel.
  2. Click Category Lists in the Categories section.
  3. Click the Add button.
    Store category list 2020.png
  4. Select Store Item from the Category Type.
  5. Enter a Name for the category list.
  6. Check Can Be Used Publicly?. This must be enabled to make the categories searchable on your web-site.
  7. (Optional) Enter a description, for internal purposes.
  8. Click Done.
  9. Add categories to your list by clicking the category in the Name column.
  10. You can add categories individually by clicking the Add button OR click the Add Multiple to add many categories at one time.
  11. Click Done.

Set-up Shipping Options


The Shipping functions allow you to set the shipping fees associated to a sale. First step is to setup pricing tiers, second is to associate those tiers to a shipping option. Access the Shipping Options via Setup > Finance > Shipping.

Set Price Tiers

The Price Tiers screen is where you can set up your shipping price thresholds. Each item in the Price Tier is a price range with a minimum and a maximum value.

Price Tiers6.jpg
  1. Click Setup in the Navigation Panel.
  2. Click Shipping in the Finance section.
  3. Click the Price Tiers tab.
    Price Tiers 2.jpg
  4. To add a price tier, click the + button.
    Price Tiers 3.jpg
  5. Greater or equal than (Min) - Enter the minimum purchase dollar amount that will qualify for a designated shipping price.
  6. Less than (Max) - Enter the maximum purchase dollar amount that will qualify for a designated shipping price.
  7. Repeat the steps above to add all price tiers.
  8. Click Save.

Set Shipping Options

On the Shipping Options tab you will create a set of shipping options, associate the price tiers, and assign the shipping cost for each tier. You may have multiple shipping option sets, for example you may have options for ground shipping, air shipping, pick up in store and so on. All of the shipping option sets that you create will automatically be available in your store at checkout.

  1. Click the Shipping Options tab.
  2. Click the Add button.
    Shipping Option Add Edit.jpg
  3. Enter a Name for the Shipping Option set.
  4. Enter a Description of the set.
  5. Select the Is Active check-box to be able to select this set.
  6. Account - Select the account to which the shipping revenue should assigned.
  7. Click Done.
  8. Click the Setup Shipping Options Tiers icon Shipping Icon.jpg
    Price Tier Fees.jpg
  9. Enter the Shipping Fee you wish to associate to each tier.
  10. Click Done.

Set Store General Settings


  1. Click Store in the Navigation Panel.
  2. Click the Settings tab.
    Store Settings 2.jpg
  3. The Entire Url will be initially blank. Once you have created the page to be added to your website, the URL will be populated.
  4. Store Description - The Store Description will be displayed at the top of your store page.
  5. Payment Gateway: If using an alternate payment gateway for your store, select it from the list. If no payment gateway is selected, your default gateway will be used.
  6. Click Done.

Adding the Store to your Web-site


To add the store to your web-site, you will first configure the web-site page through the back office. Once the page has been configured you will add it to your web-site.

Back-office Setup Store page setup

  1. Click Setup.
  2. Click GrowthZone Pages in the Website section.
  3. Click the Actions button for your website
    Gz module pages 2021.jpg
  4. Click Modules/Pages.
    Manage Site Modules1.jpg
  5. Click the Add Module button.
    Add Site Module.jpg
  6. Configure the following:
    • Site Module Type: Select Store from the drop-down list.
    • Enter the Title for the Module - this title will be displayed on your web-site
    • Enter the Relative Path to your store. The relative path is the final portion of the URL. The system will automatically build the full path and display in the Entire URL setting once you have save the page.
    • Select the Template you wish to use for your store from the drop-down list.
  7. Click Done.
  8. In the list of modules displayed, click the hyper-link for the store page you just created. Copy the URL for the store.

Add Page to Web-site NOTE: These instructions are for a GrowthZone developed GZCMS. If your web-site is developed by a third party, you can provide this URL to the.

  1. Launch your web-site.
  2. In Edit mode, click the Dashboard icon DB Icon.jpg in the upper left corner.
  3. Click Menus.
  4. Click the drop-down arrow next to Custom Links.
  5. Paste the URL to your store in the URL text box.
  6. Enter the name for this menu item in the Link Text text-box.
  7. Click Add to Menu. You new page menu item will be added to the menu structure shown to the right. You can re-position where it will be in the menu structure by dragging and moving it to the desired location.
  8. Click Save Menu.

Show Me

Setup Goods/Services Items for Store Products


Goods and Services allow you to define the fee items associated to the products you will sell in your store. See Setup Goods & Services for instructions.

One Row.png

NOTE: You must assign your store goods/services to a Goods/Service Type of "Physical Product" or "Digital Product" to make it available when you add products to the store.

Manage Store Products


Add Physical/Standard Products to Your Store


When adding products to your store you are able to add additional attributes, for example colors of t-shirts. This is referred to as "sub items". You will also be able to to manage your inventory.

  1. In the Store module, click the Products tab. A list of all products currently setup in your system will be displayed.
    Products.jpg
  2. Click the orange Actions button.
  3. Select Add Store Item.
    Edit store item 1 2020.jpg
  4. Configure the following for your new product:
    • Name: This is the name of the product that will be displayed on the public web-site.
    • Price: Enter the price for this item. NOTE: If you are adding sub items, you will set the price for each sub item individually.
    • Inv. Remaining: Enter the number of this item you currently have in inventory. As items are purchased the total will be decreased, and when inventory reaches zero, this will be reflected as "Sold Out" in your store. NOTE: If you are adding sub items, you will set inventory for each sub item and this field should not be populated.
    • Contact: Enter an optional contact. If a product in your store is tied to a member of yours or is being sold on their behalf, you can tie it to a contact in your database and it will automatically pull in the contacts logo for the product image.
    • Sub Items: If you wish to add attributes (for example, you are selling t-shirts and you offer different sizes or colors) click the orange plus icon to add the attributes.
    Store sub item 2020.jpg
      • Enter a name for this sub item. For example, if you are selling different colors of t-shirts, enter the color name.
        Enter the price for this sub item.
      • Enter the Inv. Remaining. This is the number of this item you currently have in inventory. As items are purchased the total will be decreased, and when inventory reaches zero, this will be reflected as "Sold Out" in your store. If you are adding sub items
    • Saleable Item: Select the good/service fee associated to this product. Good/Services that you have created as Physical Product or Digital Product will be displayed in the drop-down. You can add a new Good/Service by clicking the + button. If you have not added attributes, the price associated the goods & service will be displayed, you may change this as needed.
    • Category Item: Select a category item from the drop-down. Category will allow for filtering on your store web-site.
    • Description: Enter a description of this product. The description will be displayed on your public web-site, when someone clicks on the item.
    • Short Description: Enter a short description. NOTE: If you are using V2 of the public modules for the store, the short description will be displayed, along with the description on the product details page. With V1 of the public modules this is not displayed anywhere.
    • Is Active: Select this check-box to display this item in your store. If the item is no longer available, you can deselect this option.
    • Shipping Not Available: Enable this option if you will not ship this item, and it must be picked up.
  5. Click Done.

Add Event Vouchers to Store


The Voucher feature provides the ability for an association to sell a pack of event tickets to events with a specific category. This is perfect for associations with active sub-groups like Young Professionals or Women in Business. Attendees can buy a pack of tickets to attend these events and only need to submit one expense report to their employer. See further information on Working with Vouchers.

  1. In the Store module, click the Products tab.
    Add store voucher 2020.jpg
  2. Click the orange actions button and select Add Voucher Store Item.
    Add voucher store item 2020.jpg
  3. Configure the following:
    Name: The name of the product as you wish it to be displayed in the store.
    Price: The price of the voucher.

Add Digital Downloads to Store


Via the GrowthZone Store module, you can offer digital downloads available for purchase. Perhaps you are an HBA, and sell your members access to a set of .pdf/.docx format contracts for a certain time-frame. This can easily be managed using the Store module.

Pre-requisites

  1. Add a digital collection or single digital file to the GrowthZone Cloud from the back office. See Working with Documents in the Cloud for instructions.
  2. Create a Goods/Services item, of type Digital Product. See Setup Goods/Services for instructions.
  3. Add the digital product to your store.
    • Select the product you created of type Digital Product from the Saleable Item list.
    • Click the Select File/Folder button to choose your file/folder.
    Digital Product.jpg
  4. (Optional) Select a specific Membership Type that is allowed to purchase this download. If none selected, this will be available to all purchasers. NOTE: All visitors to the store will be able to view the item, but the store item can only be added to the cart after they have logged in.
  5. (Optional) Enter an Expiration Date for the files. When the expiration date is reached, the files will no longer be available to those who have purchased the digital download. This does NOT remove the item from your store. To remove an item, de-activate the product from the back-office.
How Digital Downloads Works

  • Customers purchase the digital product from your Store.

One Row.png

NOTE: As of July 2019, to purchase digital downloads, purchasers must have or create a login account with your association. This means the contact MUST exist in your database in order for a login account to be created. If the purchaser exists in your database, he/she will be given the access level assigned to their membership type (if applicable) or the default access level you have setup for your organization. See Setup User Info Hub Login Settings for further information. In a future software update, a contact record will not need to exist in order to create a login. This will allow the general public to purchase digital downloads.
  • Upon checkout the customer will see an online message about their digital purchase with a link to the Info Hub to access the file(s) and instructions.
Thank you for Order.jpg
  • Within the Info Hub, a left-hand navigation called Digital Downloads will be displayed.
Info Hub Digital Downloads.jpg
  • By clicking Digital Downloads, the purchaser will see a list of the the downloadable products they have purchased, and can click the DL Icon3.jpg in the Actions column to download the file.
Hub Digital Product.jpg
Revoking Access to Digital Downloads

In the case of refunds or mistakes, you have the ability to revoke access to the digital downloads.

  1. In the Store module, click the Digital Downloads Access tab. A list of all digital downloads that have been purchased will be displayed.
    Digital Download Access.jpg
  2. To revoke access, click the Xicon.jpg in the Actions column.
  3. Click OK to delete the purchase and revoke the purchaser's access.

Adding Image(s) to your Product


Once you have added a product to the store, you may add an image:

  1. On the Products tab, click the hyper-link for the product to which you wish to add an image.
    Store Image.jpg
  2. In the Images section, click the Add button.
    Image Manager.jpg
  3. Drag and drop the image, or click Upload to browse to the file and upload it.
  4. If necessary, crop the image.
  5. Click Crop & Save.

You may add additional images by clicking the Add button again, and completing the steps above.

Manage Store Inventory


When working with "standard products" you will have the ability to set and manage inventory levels. When you initially add a product to the store, you will enter the starting inventory. As items are purchased, the starting inventory will be decreased.

View Store Item Inventory


For store items that do not included sub items, you can view inventory remaining for those products, within the Store module, on the Products tab.

Remaining inv main 2020.jpg

For store items that include sub items (ie. size, color, etc.), you can view remaining inventory by clicking the hyper-link for the store item from the Products tab.

  1. Sub item inv remaining 2020.jpg

Update Store Item Inventory


  1. Click Store in the left-hand navigation panel.
  2. Click the Products tab.
    Remaining inv main update 2020.jpg
  3. Click the hyper-link for the item you wish to update.
    Update store item inventory 2020.jpg
  4. Enter the new Inv. remaining.
  5. Click Done.

Remove a Product from your Store


To maintain all historical information about a product, best practice is to de-activate the product, and NOT delete the product.

  1. On the Products tab, click the hyper-link for the product to which you wish to remove.
    Store Image.jpg
  2. De-select the Is Active check-box.
  3. Click Done.

Update Pricing for a Store Product


Once a product has been added to the store, use the following procedure when pricing updates are needed.

Smallest.png

NOTE: The pricing update will only take effect on a go forward. Price changes will not update orders that have already been place.
  1. On the Products tab, click the hyper-link for the product to which you wish to remove.
    Store Image.jpg
  2. Enter the new price for the product.
  3. Click Done.

Managing Store Orders


Enter a store order on behalf of a contact


At times a member may stop by or call to purchase items from your store. You have the ability to purchase items from the store on behalf of the member. This is the recommended approach, as it ensure that the store items inventory is updated, and the purchase will be reflected in the Store reports.

  1. Access your store and select the items to be purchased.
  2. Proceed to checkout.
    Store checkout 2020.jpg
  3. In the text box, enter the Contact Name and click Search. The contact must exist in your database. If found, the contact's name, email and phone number will be populated. Additionally, if applicable, address information will be populated for shipping purposes. This will not be displayed if the item is not to be shipped.
  4. Proceed to payment and submit.

An invoice, and payment if applicable, will be generated and associated to the member. Proceed to review and fulfill the order as described here.

Store Order Notifications


When an order is placed, an automated message will be sent to those staff members who have subscribed to the New Store Order Created notification. Click here for details on setting up notifications.

Reviewing and Fulfilling Orders


All orders placed through your store will be displayed on the Orders tab of the Store module.

Orders.jpg

To update the status of an order once it has been fulfilled:

  1. Click into the Purchaser's Name on the Orders tab.
    Store General Info.jpg
  2. Select Fulfilled from the Status list. If no selection is made, the order will remain in Pending.
  3. (Optional) Enter Notes. Notes are for internal use and may be a way to track when an order was completed, or other details.
  4. Click Done.

Smallest.png

NOTE: Orders for Digital Downloads are automatically marked as Fulfilled in your database.

Store Reports


Several reports are available for managing and analyzing your store. See Store Reports.

Use Cases


Your Store module can be very flexible. Here are some use cases on how different customers have implemented this module.

Selling 'Vouchers' to register for events


In this instance, our customer wanted to enable their members to purchase a voucher-item from their Store, and then use that voucher to register for a pre-defined number of events (within a certain category) at a free or discounted rate.

  • Read the use case and implementation details here.
  • Watch a short demonstration video here.
  • Additional general setup and instructions are available here.